OFFICE MANAGER/PA TO GROUP BUSINESS DIRECTOR

A full-time office job at RadioWorks in London
Posted 23 August 2016, 1.11pm edt

We have a fantastic opportunity for an Office Manager/PA to our Group Business Director in our dynamic radio advertising agency in London’s West End.

The Candidate: You’re well-presented, have a good phone manner, a can-do attitude and previous experience as a Personal Assistant or Office Manager. You’re a problem solver with a high level of attention to detail and eager to embrace office administration. An interest in radio and advertising would be beneficial.

The Position: The Office Manager/PA to Group Business Director role focuses on providing PA support to the Group Business Director and assisting the Executive Assistant with different aspects of office management. Receiving visitors to RadioWorks (occasionally celebrities) in a friendly and confident manner Answering incoming calls and directing them appropriately Keeping the Reception area presentable and tidy Supporting the team by booking travel, restaurants, taxis and couriers Preparing expense reports for the Group Business Director and reconciling general office expenses Managing all aspects of office and facilities management, with assistance from the EA, including: recycling, window cleaning, photocopier maintenance/contract, office equipment servicing, producing daily security reports, maintaining office security data, pest control, liaising with council, managing office cleaners, ordering office consumables and replenishing stock when needed. Review and manage suppliers, ensuring costs and value are appropriate to the business. Be responsible for health and safety – ensuring we always have a qualified first aider and fire warden, relevant posters and that the office is a safe environment. Managing office birthday/leaving occasions Distribute post and take post to postbox/post office. Assisting with office events Liaising with IT provider to ensure all systems and hardware are properly maintained Other ad hoc administration duties as required