Administrative and Awards Assistant

A freelance and contract other job at Sandford St Martin Trust in London, United Kingdom
Posted 24 July 2015, 10.58am edt

Administrative & Awards Assistant (Freelance Contract) Job Summary:

The Sandford St Martin Trust advocates for and promotes thought-provoking, distinctive broadcasting that engages with religions of all faiths, ethics and morality. In addition to sponsoring occasional public events, presentations and debates, the Trust also runs the prestigious annual Sandford St Martin Broadcasting Awards for radio, TV and online programmes that explore religious, spiritual or ethical themes.

The Administrative and Awards Assistant makes an important contribution to the smooth running of the Trust and the Awards ceremony by providing administrative support to the Trustees and the Awards Team, reporting to the Executive Secretary.

Key Responsibilities

To ensure the effective working of the Trust and team by providing high-quality administrative support including: Preparing papers and writing up minutes for team meetings; Attending Trustees meetings as required; Take part in and support new initiatives and events as required; Maintaining adequate supplies of stationery and office essentials.

And to administer the annual Awards cycle including: Acting as a main point of contact for internal and external enquiries, including managing the Trust’s info@ e-mail address and answering routine enquiries; Maintaining the Trust’s electronic and hard-copy filing and record-keeping, particularly of digital programme entries, ensuring that individual team members are consistent in its use and that programmes are made available for shortlisters and judges; Ordering trophies and prizes for presentation at the Awards ceremony; Administrating judges (chasing biographies, booking meeting rooms) Coordinating Awards invitations, sending out and collecting responses; Liaising with the Awards Team to create programmes; Creating name badges for the Awards; Working with the Executive Secretary and the Website Developer to create and maintain new pages on the Awards website; Assisting the Awards Director throughout the day and on the evening of the Awards; Assisting in preparing and uploading promotional material on social media (Facebook, Twitter, Instagram) including contributing to planning, creating, implementing and copy writing.

Skills and Qualifications: Essential: A team player who is motivated, flexible, dependable and keen to play their part in the team’s success; Good verbal and written language skills; Experience of providing administrative support within a busy environment; Relevant IT skills, particularly in Word and Excel, and some database experience. Able to complete tasks such as mail merges and to organise data in spreadsheets;
Excellent time management and the confidence to self-delegate and work independently; Superb organisational skills; Confidence to work and interact with trustees and senior stakeholders; A sense of humour and the knowledge that hard work, creativity and fun can all be part of one package.

Desirable:

Experience of Office 365; An understanding and experience of the broadcast industry; An understanding of and experience using social media (e.g. Twitter, Facebook, Instagram) for promotional purposes; An understanding and appreciation for the value of good religious, ethical or spiritual programme-content.

Terms and Conditions: The contract is offered on a self-employed basis at a rate of between £125-140/day depending on experience. It is estimated that the role will require approximately 104 days pa. In terms of time and location, the role is flexible but also demands flexibility on the part of the contractor – i.e. The busiest times are in February, when the entry period has closed and all the entries need to be compiled and sent out to judges; in late April, when the judges in various categories meet to decide winners; and then during the month running up to the Awards Ceremony at Lambeth Palace in late May/early June and the week of the Awards itself.  By contrast, the summer is very quiet and it would be possible for the contractor to organise their work so they take most or all of the summer off which might suit someone with school age children. The Trust has a fully equipped office near Westminster which serves as a hub for its work and which the successful contractor is welcome to use for Trust-related business.