Events & Partnerships Executive - Global's Make Some Noise

A full-time other job at Global Charities in London
Posted 16 January 2019, 12.38pm est

Events & Partnerships Executive, Global's Make Some Noise

LET’S START BY TELLING YOU A BIT ABOUT US

Global’s Make Some Noise is the group’s in-house charity. The charity uses Global’s much loved radio brands – including Heart, Capital, Radio X, Classic FM, LBC, Smooth and Gold – to give a voice to small projects across the UK that don’t get heard. Since our first appeal in 2014 we have transformed the lives of more than 56,000 children and young people.

THE TEAM YOU WILL BE JOINING

You will be joining our Partnerships and Events team who build lasting relationships with our high-value supporters - including major donors and foundations, corporate partners, third-party events, and Global’s commercial clients. The team also manage larger scale fundraising and engagement events including our flagship gala dinner, Make Some Noise Night - our exclusive £1million gala dinner event that takes place in November.

As Partnerships & Events Executive, you will work in an exciting and fast paced team alongside the Events and Partnerships Manager, 2x Partnerships Development Managers and Head of Corporate Fundraising and Events to reach ambitious fundraising targets of up to £2million.

We’re looking for a hardworking, friendly, enthusiastic, and persuasive individual to:

provide event support for all the charity’s key supporters - both internally and externally; pitch for prize donations and manage relationships with all prize donors and winners.

DAY-TO-DAY DUTIES

Events

Supporting the Events & Partnerships Manager on all aspects of event management for Global’s Make Some Noise Night – including guest communication & management, supplier relations, volunteer management and logistics. Assisting with the management of all other large-scale charity events (e.g. engagement events, corporate partner galas and other third-party events). Working closely with auction technology suppliers to ensure contracts run smoothly at all events. Managing inputting of all material into platforms. Managing the allocation and sale of tickets for Global’s own brand events to charity supporters, and attending these when required. Assisting with finance and administration including adhering to processes for raising event invoices and tracking payments. Providing the wider charity team with logistical support around Make Some Noise Day and with other events when required (e.g. radio brand events). Organising and personally facilitating Global studio tours for charity supporters and commercial clients when needed. Taking responsibility for stock-checking, ordering and commissioning the design of all event materials to ensure we have adequate equipment provision and maximise charity brand presence at all events. Working alongside the partnerships team to secure new supporters via leads from event attendees and prize winners. Inputting to all evaluations and reporting across all events and activities.

Prize Partnerships

Working alongside the Events and Partnerships Manager to proactively target potential prize donors. Identifying, recruiting and account managing partnerships with companies, individuals, and internal stakeholders in order to hit revenues and prize and gift-in-kind targets (£400K plus for on-air campaign and £550K for Global’s Make Some Noise Night). Leading on new business for prizes - cold calling and pitching to potential new donors and securing their support. Prizes will vary in value and be used for on-air appeals, event auctions (live and silent) and corporate partner raffles. Working with the enterprise team to ensure that up to date information on legislation and technology regarding competitions i.e. gambling-related legislation is practised for charity competitions. Writing copy and terms and conditions for on-air prizes and event auction items, and set up competition mechanics accordingly. Strengthening donor relationships by delivering the highest level of service to key clients and partners through attentive account management and a thorough understanding / representation of partner requirements to secure repeat donations. Account managing all aspects of prize fulfilment, ensuring prizes are delivered efficiently and effectively by prize donors. Managing and maintaining the prize fulfilment calendar for all prizes and auctions. Create weekly progress reports for winners and donors accordingly. Updating of our database including clients, donors, prizes winners and companies. Ensuring all prizes editorial and images are set up on mechanic platforms (e.g. online auction platforms and websites). Working alongside our Campaign Management team (who manage the relationship with the Global brands, platforms and listeners) to integrate prizes strategy into wider campaigns.

KEY WORKING RELATIONSHIPS

INTERNAL:

Head of Corporate Fundraising and Events Events and Partnerships Manager Partnership Development Managers Campaign Managers Wider Global teams including programming, commercial and talent management colleagues

EXTERNAL:

Event guests (including major donors) Event suppliers Prize donors Prize winners Corporate partners Gift-in-kind supporters Third party agencies including media, artist management and PR firms

KEY SKILLS:

Organisation & time management: Experience with planning and prioritising with the ability to work under pressure and to strict budgets and deadlines. Interpersonal skills: Ability to build and nurture relationships with people at all levels and from different backgrounds. Sales: confidence to cold call companies to request support. Communication skills: Excellent verbal and written communication skills. Attention to detail: The ability to achieve thoroughness and accuracy when accomplishing a task, ensuring everything is up to a Global standard. Excellent spelling, grammar and punctuation. Previous experience in copywriting is desirable Goal orientation: focused on setting and exceeding personal and organisational goals. Creative thinking: ability to problem solve, develop new ideas and ability to adapt to change. Continuous learning: taking initiatives in learning and implementing new concepts and ideas.

EXPERIENCE REQUIRED:

Minimum of 2 years work experience in events and/or managing partnerships in a charity or commercial sales environment. Knowledge of and passion for fundraising. Experience of proactive new business activity including cold calling, pitching and producing written applications and presentations. Experience working with clients to source and deliver high value prizes and experiences. Experience working on-site at events. Track record of delivering under pressure – comfortable with working to strict KPIs. A knowledge of radio/media industry and the opportunities it offers would be desirable.